These tips, adapted from Affinity Consulting Group’s updated “ Microsoft Word for Mac for Legal Professionals” software guide, will take some stress out of setting up complex numbering schemes. But lawyers and legal professionals — and the business professional on the team — operate at a whole different level of pain: long, complicated legal documents often require multilevel paragraph numbering (with stops and starts). It’s just that sometimes we want to do things our own way.Figuring out basic numbered lists can trip up the ablest Microsoft Word user. This isn’t to say we don’t appreciate Microsoft Word’s automatic numbering system: it’s certainly a time saver. As the Matrix franchise taught us, sometimes computers are a bit too clever for their own good. How to Override Figure and Table Numbering in MS Word.97-2003 Document for Windows and Word 97-2004 Document for the Mac).First, the basics. Press Ctrl+F9 to insert field brackets.In these cases, the numbering is not going to appear sequential in the document. For instance, this would be in the caption for the table or figure. To sequentially number items in your text, follow these steps: Position the insertion point where you want the sequential number to appear. All files are automatically deleted from the processing server within one hour after.If you later reorder these items, Word automatically updates the numbers so they are in order.How to Set Up a Multilevel Paragraph Numbering SchemeYou can set up your numbering scheme either before or after you type the paragraphs. Therefore, we strongly recommend that you use the Multilevel List button exclusively for numbering or bullets of any kind.Multilevel lists can handle any kind of bullet point, and since there are nine available levels, it’s never a problem to add another level (unless you need 10 or more levels). Therefore, if you start with either one and later determine that you need a sublevel, you’ll need to start over with a multilevel numbering scheme. Use Multilevel Paragraph Numbering (Not the Numbering Button)Beware that the Bullets button and the Numbering button found in the paragraph section on the ribbon menus only allow a single level of bullets or paragraph numbers. This button is rarely used. Only click the Font button if you want the font for the paragraph number to be different from the font in the rest of the paragraph or list text. Do not type a number under Enter formatting for this number — doing that will result in every paragraph being numbered with the same number. Choose a number style or bullet point style under Number style for this level. In the top left-hand corner under Level, select the level of list to modify. Choose Define New Multilevel List to open the Customize Outline Numbered list dialog.
Automatic Numbering In Word Professional On TheYou can promote or demote a paragraph by clicking the Increase Indent or Decrease Indent buttons on the Home ribbon. Changing Outline LevelsIf you want to change the level of the next paragraph to a sublevel (level 2 rather than level 1), you can use any of the following methods: Just configure the levels you need. Text Position or Indent means how far from the left margin you want the text following the number to appear.You do not need to configure all nine levels available in the menu if you are not going to use all of them. Microsoft word for mac version 16 helpIn the dialog that pops up, click on the Customize button. To make changes to the numbering schedule , press Control+Command (right-click in Windows) in any numbered paragraph and choose Bullets and Numbering. Press Control+Command (right-click in Windows) on the paragraph you want to start over again at 1 and select Restart Numbering. Adding Spacing Between Numbered ParagraphsTo add spacing between the numbered paragraphs or numbered lists, select all of the paragraphs you’ve typed, and open the Paragraph menu (Command+Option+M), or click on the Paragraph and Line Spacing icon, located in the second row of the Paragraph section of the Home ribbon.For a full line of white space, a dd 12 pt After and uncheck “ Don ‘ t add space between paragraphs of the same style. If you Command+Click in the paragraph (right-click in Windows), you can promote it by choosing Increase Indent or demote it by choosing Decrease Indent. Promote by hitting Shift + Tab. ![]() Affinity’s passionate, well-connected industry experts work hand in hand with you to help you better understand and optimize your business — from software to growth strategy and everything in between.Illustration ©iStockPhoto.com You Might Also Like“Microsoft Word for Legal Professionals (Windows and Office 365)”“Five Easy Steps to Redact Sensitive Information in Adobe Acrobat Professional”“How to Master Page Numbering in Microsoft Word” Subscribe to Attorney at WorkGet really good ideas every day for your law practice: Subscribe to the Daily Dispatch (it’s free).
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